Privacy Policy

Kudlify (“we”, “our”, or “us”) is committed to protecting your privacy and data. This Privacy Policy explains how we collect, use, disclose, and protect personal information across all Kudlify websites, services, apps, and tools, including:

• Kudlify Wellbeing
• Kudlify Learning
• Kudlify Social Value
• Kudlify App, including mobile and web-based platforms

We are a UK-based company and comply with the UK GDPR and the Data Protection Act 2018.

1. Who We Are

Kudlify is operated by Kudlify Ltd, a company based in the United Kingdom.

Company Number: 16663212

Email: support@kudlify.com

Postal Address: 3rd Floor, 86-90 Paul Street, London, England, United Kingdom, EC2A 4NE

2. What Information We Collect

We may collect the following types of data:

• Personal details, including name, email address and contact number
• Account details, including username, login history and service usage
• Health or wellbeing data, where provided by you or your employer
• Payment information, where you make a purchase
• Technical data, including IP address, browser type, device information and cookies

Some data may be collected automatically through your interaction with our services.

3. How We Use Your Data

We use your data to:

• Provide and improve our services
• Personalise your experience
• Track engagement with tools and courses
• Monitor wellbeing outcomes
• Fulfil our contractual obligations
• Comply with legal requirements

4. Lawful Basis for Processing

We process your data under one or more of the following lawful bases:

• Your consent
• Performance of a contract
• Compliance with a legal obligation
• Legitimate interests, such as platform improvement and service delivery

5. Sharing Your Data

We do not sell your personal information. We may share your data with:

• Technology providers, including hosting, email and analytics providers
• Payment processors, such as Stripe
• Your employer or organisation, where access is provided through a company plan
• Legal or regulatory bodies, where required by law

6. International Transfers

Where personal data is transferred outside the UK, we ensure it is protected by appropriate safeguards, such as UK GDPR standard contractual clauses or other legally recognised transfer mechanisms.

7. Data Retention

We only retain your data for as long as necessary for the purposes set out in this Privacy Policy, or where required to comply with legal, accounting or regulatory obligations.

8. Your Rights

You have the right to:

• Access your data
• Correct inaccurate data
• Request deletion of your data
• Object to processing
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office

You can contact the ICO at www.ico.org.uk.

To exercise any of your rights, please contact us at support@kudlify.com.

9. Security

We implement appropriate technical and organisational security measures to protect your data from unauthorised access, disclosure, alteration or destruction.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page and, where appropriate, notified to you by email.